Tip 6. Begin on time.
Show that each attendee’s time is valued and respected by starting each meeting precisely on time. Time wasted, waiting for a meeting to start is very annoying, unprofessional and unproductive. Late beginnings to meetings lead to late finishes which can cause further problems later in the day.
Tip 7. Use prep work.
As a time saving strategy, distribute any appropriate documents either for people to prepare or to work on prior to the meeting. Be sure to use it during the meeting so participants will feel their preparation time was well spent.
Tip 8. Stay on schedule.
Meetings that are overtime make it difficult for participants to maintain their focus. Being side tracked and going off on tangents can cause meetings to draw out and become unproductive. When discussions deviate from the agenda, get back on track by refocusing the group on what matters. Not sticking to the time schedule of a meeting can throw out the participants calendar as well for the rest of the day and cause frustration and stress leading to a decline in productivity.
Tip 9. Keep a record.
It’s important to maintain a good record of what happens during each meeting to help keep a track of important decisions. Minutes are a tangible record of the meeting for its participants and a source of information for members who were unable to attend. Minutes can also serve to notify or remind individuals of tasks assigned to them and/or timelines.
Tip 10. Assign action items.
Effective meetings rely on well-executed action items. Identify actions items that will need follow-up, determine who will be responsible for the item and set completion dates.
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