26 habits that can improve productivity

Productivity can be explained as the efficiency by which we convert inputs, such as capital, raw materials and labour, into output.
 
To increase personal productivity we need to grow our output faster than our inputs. Our inputs will therefore become more efficient and productive.
 
There are two ways to increase our output. We can either work more hours or work smarter.
 
I am confident that anyone would rather work smarter than longer.
 
Making smart choices, by knowing and understanding best practice can help you to work more efficiently and improve productivity.
 
Following are several ways in which you can improve your productivity.
 
1. Use a digital calendar
 
Used effectively your calendar can empower you to plan your time to maximise productivity and enhance the efficient use of your daily program.
 
Tips that can help you to achieve greater productivity are as follows:

• mapping out your week in advance
• starting each day with your calendar
• using time blocking
• colour coding
• buffering between meetings
• allowing rest times.  

 2. Manage your emails efficiently
 
If you’re inundated with emails, it is possible to gain control. You might want to rethink your methods for organising your emails and emptying your inbox. Developing ways to process your emails can enable you to gain greater control, improve your response time and keep up with important actions and due dates.
 
Following are some specific strategies to help you manage your emails.

• Do it Now using the 4D’s model - Delete, Delegate, Defer, Do 
• Process one item at a time, starting at the top
• Organise your email inbox with labels, folders and/or categories. 
• Turn off sound and message notifications 
• Make sure your email clearly reflects its content
• Send messages or replies only to recipients who need the information
• Reduce the number of emails being received
• Always write your emails in a professional manner

3. Habits that can Improve Productivity
 
The habits we develop can have a significant impact on our productivity. Bad habits that interfere with our productivity can be a consequence of being reactive rather than proactive. Our goal should be to replace bad habits that are often caused by knee jerk reactive patterns with good habits that will make us proactive and enable us to take charge of our own agendas. 

Following are ways to form habits that increase work productivity.

• Start each day with a plan.
• Try to minimise distractions
• Concentrate on one thing at a time
• Start your day early
• Time-blocking works wonders
• Close your inbox
• Take small steps
• Reward yourself
• Eat smart
• Exercise regularly
• Use productivity apps
• Delegate wisely

Collagis is committed to helping businesses like yours to optimise workforce and organisational effectiveness. We'd love to share with you how we can help you improve your productivity.

request a call